Payroll Specialist

Bronx, NY

PRIMARY FUNCTION/PURPOSE

Under general direction from the Controller, the Payroll Specialist oversees payroll. The Payroll specialist is responsible for monitoring all assigned tasks necessary to accomplish the organization’s payroll processing objectives, including relationship with external auditors and state and federal agencies. 

 

PRIMARY RESPONSIBILITIES

 

  • Daily activities to include the following: polling of time clock, spread sheets to distribute to Chief Executive Officer and Vice President of Finance & Accounting.  Printing “Punch exception” report and missing punch report if there are frequent offenders.  Editing time transaction (missing or incorrect punches).  Updating and maintain employee information in time clock system.  Entering schedule changes in time management system as they arise.  Answering all charge back promptly as they arise and follow up in a timely manner to ensure charges are debited from our account.  Typing all scheduling budgets as they arise. 

 

  • Biweekly activities to include the following: inputting weekly hours, voiding checks/manual checks as required.  Exporting payroll from time management system and importing into HRIS.  Distributing paychecks.  Preparing bi-weekly payroll budget analysis (Actual vs. Budget) including ensuring that all employees are classified in their proper departments.
  • Monthly activities to include the following: completion of payroll journal for company in an excel spreadsheet and edited in software systems.
  • Analyzes, prepares, and inputs payroll data.  Typically uses automated system to produce accurate and timely payroll.  Ensures compliance with all applicable state and federal wage and hour laws. 
  • Prepares weekly, monthly, quarterly, and year-end reports (gross payroll, hours worked, vacation actual, tax deductions, benefit deductions, etc.) for management. 
  • Performs various journal entries, account reconciliations and provides general ledger support. 
  • Maintains current knowledge of applicable state and federal wage and hour laws. 
  • Stays current on payroll systems to achieve alignment with HR benefits and other related topics to ensure effective accounting support. 
  • Facilitates management and employee understanding of payroll procedures.
  • Assist during annual audit and in the product of audit schedules.
  • Assist with special interdepartmental assignments as assigned. 

 

 

MINIMUM QUALIFICATIONS:

Education: Associate degree; Bachelor’s degree in business in or accounting is preferred.

Experience: Experience working with accounting and payroll software.  Detail oriented with significant knowledge of payroll administration, including state and federal regulations.  ADP and advanced Excel knowledge.  MIP and other databases are preferred.  Proven experience in a payroll position in a fast-paced environment required.  Strong knowledge of tax and wage laws.  Good understanding of common fiscal procedures.

 

Related Skills:  Familiarity with standard concepts, practices, and procedures. Strong interpersonal skills. Must be well-organized and attentive to detail; ability to be organized and detail oriented.  Ability to work independently and as part of a team, professional demeanor.

 

  Reasonable accommodations may be made to enable individuals with disabilities to perform the  

  essential functions.